Maintenance: Truck, Trailer & Small Machines

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Comprehensive Maintenance for Truck, Trailer and Small Machines

Types of Maintenance

Preventive Maintenance

Proactive maintenance to identify and address potential issues before they become major problems. Benefits include:

• Less unexpected downtime
• Improved fuel economy
• Enhanced safety
• Higher one-call job completion rates
• Reduced repair costs
• Improved company reputation
• Increased truck lifespan

Demand Maintenance

Performed as needed, either for sudden breakdowns or during independent inspections. Examples include a roller breaks down at the yard and is repaired or replaced instantly or a trailer is at the mechanic's shop and the brakes are worn down, leading to replacement.

• Trigger: Identified during ad-hoc inspections or when a part breaks, requiring immediate replacement or repair to ensure continuous operation.

Crisis Maintenance

Emergency maintenance required when preventive and demand maintenance are neglected, resulting in a breakdown. Examples include the asphalt heater's wheel breaking off due to wear & tear at a job site, resulting in delays or an unfinished job.

• Response: Immediate replacement or repair to ensure continuous operation.

Truck and Trailer Cleaning & Inspection Schedule:

Operations team schedules monthly a "Truck Day" across the yards, where the Technician and Branch Manager take responsibility for

• cleaning the truck
• completing a thorough visual inspection of the truck, trailer & small machines and
• completing inventory management on the same day.

All missing or broken items (on the truck, trailer or small machines) MUST be repaired, replenished or replaced, after reporting it to the Branch Manager.

Truck inspection list: Technicians can include the following as part of their visual inspections.

• Main Technical Inspection
• Fluid & Oil Inspection
• Brake Inspection
• Light Inspection
• Wheel & Rim Inspection
• Interior Inspection
• Windshield, Back Windows & Mirror Inspection

Note: Detailed sub-points for each category are listed in the truck maintenance logs. This list is a useful guide while scheduling regular preventative maintenance visits at our preferred auto service provider.

Scheduled Maintenance and Logs

Trucks

• Operations team schedules future maintenance, confirms it has been performed, and Admin tracks past maintenance.
• Operations team tracks truck mileage and schedules regular truck maintenance as part of technician’s jobs for the week.
• Technician, assigned to maintenance/ repair, drops off the vehicle.
• The person picking up the vehicle collects and submits the receipt/ paper work to their Branch Manager/ Admin.
• Operations updates the maintenance logs maintained for both truck and trailer maintenance.

Trailers

• Trailer maintenance every 3 months: Check all wheel bearings, lights/ springs/ tires and plus any parts needed at the time of service.
• Operations team tracks trailer mileage during trailer changes or when trucks are sent for maintenance.
• Yearly inspections by licensed vendors/mechanics for moving parts, DOT compliance, lights, brakes, axles, tires, and more.
• Repack all wheel bearings once a year.

Roller

• Check Oil levels before every use. Replace oil after 1 month and after 6 months.
• Check air filters before every use. Clean every 6 months.
• Clean sediment bowl every 6 months
• Check spark plugs after 6 months and replace them every year.
• Fuel Treatment (added every time the technician fills the 5 gallon can): Mix the regular unleaded fuel with Sta-Bil fuel stabilizer (1 ounce stabilizer per 2.5 gallons of fuel) within the 5 gallon gas tank and then fill it into the roller.

Tar Kettle & Torch

• Use limonene cleaning fluid to only clean tar kettle out every 60 days: Heat up the tar kettle and remove all the tar. Once the tank is empty, add limonene to the flow pipe and let it sit overnight. The next day, drain the limonene, add the bucket of tar back into the kettle until it melts and is ready for the next job.

Asphalt Heater (IR)

• Technician to conduct a thorough visual inspections including but not limited to
  • IR wheels, blankets & regulator for breakage
  • Leaking Propane tanks for leakage,
  • Loose screws and bolts,
  • Clogged/ broken pipes, gauges and hoses, frame, welds,
  • Clogged venturi and orifices,
  • Fittings for bends and breaks due to wear & tear.

Repair/ replace all worn out items immediately and inform the branch manager.

Asphalt Recycler

• Technician to conduct a thorough visual inspections including but not limited to
  • IR wheels, blankets & regulator for breakage
  • Leaking Propane tanks for leakage,
  • Loose screws and bolts,
  • Clogged/ broken pipes, gauges and hoses, frame, welds,
  • Clogged venturi and orifices,
  • Fittings for bends and breaks due to wear & tear.

Repair/ replace all worn out items immediately and inform the branch manager.

• Use limonene cleaning fluid to only clean the recycler out everyday

Vendor Records

• Technician/ Branch Manager submit receipts of completed maintenance to Admin and notifies Operations.
• Operations updates logs/ records for all vehicles (trucks and trailers).
• Admin shares the DOT related documentation & records with Kelmar for compliance.

This comprehensive approach to truck maintenance ensures not only the longevity and safety of vehicles but also compliance with regulatory requirements and efficient record-keeping. Automated technologies further enhance coordination and streamline maintenance processes for increased operational efficiency.

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