Difference between revisions of "Maintenance: Truck & Trailer"
From PHR CRM
| (6 intermediate revisions by the same user not shown) | |||
| Line 64: | Line 64: | ||
====Asphalt Heater (IR) ==== | ====Asphalt Heater (IR) ==== | ||
| − | * | + | Technician to conduct a thorough visual inspections including but not limited to |
| + | * IR wheels, blankets & regulator for breakage | ||
| + | * Leaking Propane tanks for leakage, | ||
| + | * Loose screws and bolts, | ||
| + | * Clogged/ broken pipes, gauges and hoses, frame, welds, | ||
| + | * Clogged venturi and orifices, | ||
| + | * Fittings for bends and breaks due to wear & tear. | ||
| + | |||
| + | Replace all worn out items immediately and inform the branch manager. | ||
====Asphalt Recycler==== | ====Asphalt Recycler==== | ||
| − | * | + | Technician to conduct a thorough visual inspections including but not limited to |
| − | * Use limonene cleaning fluid to only clean the recycler out everyday | + | * IR wheels, blankets & regulator for breakage |
| + | * Leaking Propane tanks for leakage, | ||
| + | * Loose screws and bolts, | ||
| + | * Clogged/ broken pipes, gauges and hoses, frame, welds, | ||
| + | * Clogged venturi and orifices, | ||
| + | * Fittings for bends and breaks due to wear & tear. | ||
| + | |||
| + | Replace all worn out items immediately and inform the branch manager. | ||
| + | |||
| + | Use limonene cleaning fluid to only clean the recycler out everyday | ||
===Vendor Records=== | ===Vendor Records=== | ||
| Line 80: | Line 97: | ||
===Driver Training and Documentation=== | ===Driver Training and Documentation=== | ||
| − | ====Documentation: Pre Trip inspection Checklist | + | ====Important Documentation ==== |
| − | + | The following forms and documentation can be found in the [https://drive.google.com/drive/folders/1UJu8X12CmGBUQ75t6bhMElCcGiRD26fe Truck Maintenance Forms Folder]. | |
| + | # Pre Trip inspection Checklist (Safety Inspection Checklist) | ||
| + | # Concentra Health Form | ||
| + | # Drive test form | ||
| + | # Accident Report Form | ||
| + | # Report of Injury Form | ||
| + | # Annual Driving Record Review Form | ||
| + | # Senior Tech Exam v5 | ||
| + | # DOT Inspection Form- Truck | ||
| + | # DOT Inspection Form- Trailer | ||
| + | |||
====DOT-mandated physical exams for drivers==== | ====DOT-mandated physical exams for drivers==== | ||
Exam is conducted by Concentra (or equivalent) and upon completion, the technician receives a Health card in order to drive. Technician is to submit a copy of the Driving record to Branch Manager/ Admin (adminteam@potholerepair.com) directly. | Exam is conducted by Concentra (or equivalent) and upon completion, the technician receives a Health card in order to drive. Technician is to submit a copy of the Driving record to Branch Manager/ Admin (adminteam@potholerepair.com) directly. | ||
====New hire driver’s test and annual driving tests==== | ====New hire driver’s test and annual driving tests==== | ||
| + | |||
Usually done a week or two after they’ve been trained. | Usually done a week or two after they’ve been trained. | ||
| − | + | * Written Exam: Senior Technician Exam | |
| − | + | * Visual inspection of the truck: Check and test lights, horns, reversal sounds, mirrors. | |
| − | + | * Road test with trailer: 15 mile drive minimum, making turns- left, right and u turn, merging, driving lanes, park vehicle in different directions, always reverse with spotter. Defined, consistent Hand signals. | |
====ELD training for logging hours, monitored through GPS==== | ====ELD training for logging hours, monitored through GPS==== | ||
| − | DOT mandates whenever the tech operates the truck, they have to log | + | DOT mandates that whenever the tech operates the truck, they have to log into the ELD. The technician will need login details and training. GPS on each truck will monitor the driver’s performance and when they violate the rules, a notification goes to Operations and the driver will be reprimanded. |
====Mandatory annual driving tests for all drivers (to be scheduled in January/ February)==== | ====Mandatory annual driving tests for all drivers (to be scheduled in January/ February)==== | ||
Latest revision as of 13:14, 29 December 2023
Comprehensive Maintenance for Truck, Trailer and Small Machines
Types of Maintenance
Preventive Maintenance
Proactive maintenance to identify and address potential issues before they become major problems. Benefits include:
- Less unexpected downtime
- Improved fuel economy
- Enhanced safety
- Higher one-call job completion rates
- Reduced repair costs
- Improved company reputation
- Increased truck lifespan
Demand Maintenance
Performed as needed, either for sudden breakdowns or during independent inspections.
- Trigger: Identified during ad-hoc inspections or when a part breaks, requiring immediate replacement or repair to ensure continuous operation.
Crisis Maintenance
Emergency maintenance required when preventive and demand maintenance are neglected, resulting in a breakdown.
- Response: Immediate replacement or repair to ensure continuous operation.
Commercial Truck Preventative Maintenance Checklists
- Main Technical Inspection
- Fluid & Oil Inspection
- Brake Inspection
- Light Inspection
- Wheel & Rim Inspection
- Interior Inspection
- Windshield, Back Windows & Mirror Inspection
Note: Detailed sub-points for each category listed here.
Truck and Trailer Cleaning Schedule:
Operations team schedules a monthly "Truck Day" for
- cleaning the truck & trailer
- completing a visual inspection of the truck, trailer, including small machines and
- completing inventory management on the same day
Technicians and Branch Managers MUST replace or replenish all equipment and materials if they are falling low, facing wear & tear or breakage.
Scheduled Maintenance and Logs
Trucks
- Operations team schedules future maintenance, and Admin tracks past maintenance.
- Operations team tracks truck mileage and schedules regular truck maintenance as part of technician’s jobs for the week.
- Technician, assigned to maintenance/ repair, drops off the vehicle.
- The person picking up the vehicle collects and submits the receipt/ paper work to their Branch Manager/ Admin.
- Operations updates the maintenance logs maintained for both truck and trailer maintenance.
Trailers
- Trailer maintenance every 3 months: Check all wheel bearings, lights/ springs/ tires and plus any parts needed at the time of service.
- Operations team tracks trailer mileage during trailer changes or when trucks are sent for maintenance.
- Yearly inspections by licensed vendors/mechanics for moving parts, DOT compliance, lights, brakes, axles, tires, and more.
- Repack all wheel bearings once a year.
Roller
- Check Oil levels before every use. Replace oil after 1 month and after 6 months.
- Check air filters before every use. Clean every 6 months.
- Clean sediment bowl every 6 months
- Check spark plugs after 6 months and replace them every year.
- Fuel Treatment (added every time the technician fills the 5 gallon can): Mix the regular and unleaded fuel with Sta-Bil fuel stabilizer (1 ounce stabilizer per 2.5 gallons of fuel) within the 5 gallon gas tank and then fill it into the roller.
Tar Kettle & Torch
- Use limonene cleaning fluid to only clean tar kettle out every 60 days: Heat up the tar kettle and remove all the tar. Once the tank is empty, add limonene to the flow pipe and let it sit overnight. The next day, drain the limonene, add the bucket of tar back into the kettle until it melts and is ready for the next job.
Asphalt Heater (IR)
Technician to conduct a thorough visual inspections including but not limited to
- IR wheels, blankets & regulator for breakage
- Leaking Propane tanks for leakage,
- Loose screws and bolts,
- Clogged/ broken pipes, gauges and hoses, frame, welds,
- Clogged venturi and orifices,
- Fittings for bends and breaks due to wear & tear.
Replace all worn out items immediately and inform the branch manager.
Asphalt Recycler
Technician to conduct a thorough visual inspections including but not limited to
- IR wheels, blankets & regulator for breakage
- Leaking Propane tanks for leakage,
- Loose screws and bolts,
- Clogged/ broken pipes, gauges and hoses, frame, welds,
- Clogged venturi and orifices,
- Fittings for bends and breaks due to wear & tear.
Replace all worn out items immediately and inform the branch manager.
Use limonene cleaning fluid to only clean the recycler out everyday
Vendor Records
- Operations keeps maintenance logs and records for all vehicles (trucks and trailers) and notifies Admin.
- Admin shares the DOT related documentation & records with Kelmar for compliance.
Emergency Reporting and Repairs
- Daily inspections for vehicles and equipment.
- Safety Inspection Checklist and tagged items for regular monitoring.
Driver Training and Documentation
Important Documentation
The following forms and documentation can be found in the Truck Maintenance Forms Folder.
- Pre Trip inspection Checklist (Safety Inspection Checklist)
- Concentra Health Form
- Drive test form
- Accident Report Form
- Report of Injury Form
- Annual Driving Record Review Form
- Senior Tech Exam v5
- DOT Inspection Form- Truck
- DOT Inspection Form- Trailer
DOT-mandated physical exams for drivers
Exam is conducted by Concentra (or equivalent) and upon completion, the technician receives a Health card in order to drive. Technician is to submit a copy of the Driving record to Branch Manager/ Admin (adminteam@potholerepair.com) directly.
New hire driver’s test and annual driving tests
Usually done a week or two after they’ve been trained.
- Written Exam: Senior Technician Exam
- Visual inspection of the truck: Check and test lights, horns, reversal sounds, mirrors.
- Road test with trailer: 15 mile drive minimum, making turns- left, right and u turn, merging, driving lanes, park vehicle in different directions, always reverse with spotter. Defined, consistent Hand signals.
ELD training for logging hours, monitored through GPS
DOT mandates that whenever the tech operates the truck, they have to log into the ELD. The technician will need login details and training. GPS on each truck will monitor the driver’s performance and when they violate the rules, a notification goes to Operations and the driver will be reprimanded.
Mandatory annual driving tests for all drivers (to be scheduled in January/ February)
Annual Driving Record Review Form
DOT Yearly Inspections
Operations team is to schedule DOT Inspections ahead of time at preferred vendors at each yard, during our slower months (November - January). DOT Inspection Form for Truck DOT Inspection Form for Trailer
Forms and Documentation
- Driver: Physical DOT card, Driving License
- Truck: DOT Inspection Card visible and inside the truck, Registration, Insurance Card, Accident Forms, Report of Injury Form, ELD Log records, Clearly displayed DOT number on the outside of the truck
- Trailer: Registration, Insurance Card, Inspection Card visible outside the trailer
Future Automated Technology Integration
- New technology coordinating with trucks, drivers, vendor shops, and dispatch schedules.
- GPS-enabled mileage tracking visible through a repository containing all maintenance records.
- Automated system for specific maintenance instructions within the dispatch schedule.
This comprehensive approach to truck maintenance ensures not only the longevity and safety of vehicles but also compliance with regulatory requirements and efficient record-keeping. Automated technologies further enhance coordination and streamline maintenance processes for increased operational efficiency.
