Emergency Reporting

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Emergency Reporting

Vehicle accidents, workplace injuries, hit and run events etc. are serious in nature, and directly impact the safety and welfare of our valued employees—individuals whose well-being is of utmost importance to us. The following emergency reporting protocol ensures that critical situations are promptly communicated to Senior Management, allowing for swift and effective responses to safeguard the welfare of our workforce.

The following events MUST be reported to Senior Management immediately.

In case of any emergencies, the technician must call Operations immediately, while they are still on site of the event. Depending on the kind of emergency, Operations will respond appropriately using the below guidelines.

Vehicle accident

Ask:

• Does anyone need medical attention?
• Did you call 911 ( or local emergency number)?
• Did you fill out the accident report form?

Response: Operations should ask the involved employees to collect and provide details on

• Employee name, location, vehicle, accident damages.
• Name, photo identification, insurance, license plates, and phone numbers about the driver(s)
• Witnesses’ statements, identification and contact information, if possible.
• As many pictures as possible of the accident including involved vehicles, location and injuries.

Documentation: All employees at the scene of the accident should fill out their version of the Accident Report, while still on site of the accident. NOTE: This report is located in the folder aboard each truck along with insurance, registration info, etc. Each employee should then return these completed items (reports & photos) to management.

Work site injury

Ask:

• Does anyone need medical attention?
• Did you call 911 ( or local emergency number)?
• Did you fill out the incident report form?

Response: Operations should ask the involved employees to collect and provide details on

• Employee name, location, injuries, and damages.
• Witnesses’ statements, identification and contact information, if possible.
• As many pictures as possible of the incident including the involved employee(s), scene and injuries.

Documentation: All employees at the scene of the incident should fill out their version of the Incident Report Form (inside the safety manual in each truck) while still on site of the incident. Each employee should return these items (reports & photos) to management.

Technician illness

Ask:

• Does anyone need medical attention?
• How many days do you plan to be out of the office?
• Did you fill out the PTO form?

Response: Operations should ask the technician to review our policies on medical leave requirements. Remind them about the doctor's note and to apply for PTO if they plan to be out longer than anticipated.

If this is a sudden, unplanned technician illness: During business hours, the Operations Team receives the phone call or message and makes the necessary arrangements. Outside of business hours, the Operations member on call MUST notify PeopleReady Staff Hiring by 6 am the same day and arrange for a substitute technician. Operations must notify Admin via email as soon as possible.

Hit and Run incident

Ask:

• Does anyone need medical attention?
• Did you call 311 (or local non emergency number)?
• Did you fill out the accident report form?

Response: Operations should ask the involved employee to collect and provide details on

• Employee name, location, vehicle, accident damages.
• Witnesses’ statements, identification and contact information, if possible.
• As many pictures as possible of the incident including vehicle, location and damages.

Documentation: The technician should fill out an Accident Report immediately. Return these items (reports & photos) to management.

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