New Technician/ Driver Onboarding, Training and Documentation
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New Technician/ Driver Training and Documentation
Documentation
DOT-mandated physical exams for drivers
Exam is conducted by Concentra (or equivalent) and upon completion, the technician receives a Health card in order to drive. Technician is to submit a copy of the Driving record to Branch Manager/ Admin (adminteam@potholerepair.com) directly. The card must be carried along with driver's license when operating the company trucks. Admin will track expiration date for timely renewals.
New hire driver’s test, senior technician exam and annual driving tests
Exam is administered within 30 days of a new technician being onboarded and trained. Operations will schedule the exam and the Branch Manager will administer the written exam. Once completed, the Branch Manager will collect the final exam, add it to the employee's personnel file and share a copy with Admin.
- Written Exam: Senior Technician Exam
- Visual inspection of the truck: Check and test lights, horns, reversal sounds, mirrors.
- Road test with trailer: 15 mile drive minimum, making turns- left, right and u turn, merging, driving lanes, park vehicle in different directions, always reverse with spotter. Defined, consistent Hand signals.
ELD training for logging hours, monitored through GPS
DOT mandates whenever the tech operates the truck, they have to log into the ELD. GPS on each truck will monitor the driver’s performance and when they violate the rules, a notification goes to Operations and the driver will be reprimanded.
While on the job, all technicians should ensure they’re logged in and with the correct status ( ON, OFF, DRIVING, SB) at all times.
Each time a new technician is hired, the Operations team is responsible for assisting them with:
- Installation of the app
Links to install the SP LogBook App are available for Android and iPhone. The technician has to install the ELD App on the company phone or tablet. The device has to be with him on the truck at all times.
- Log in instructions- DOT License number and 4 digit passcode
Once the technician receives his DOT license and documentation, the Operations team will create an account for them using the Intellishift website and the Administration and Operators tabs. The Operations will enable the technician to be able to log into the app using his DOT license number and a 4 digit passcode.
- Operating instructions- Video
Mandatory annual driving tests for all drivers (to be scheduled in January/ February)
Annual Driving Record Review Form
DOT Yearly Inspections
Operations team is to schedule DOT Inspections ahead of time at preferred vendors at each yard, during our slower months (November - January).
DOT Inspection Form for Trailer
Forms and Documentation
- Driver: Physical DOT card, Driving License
- Truck: DOT Inspection Card visible and inside the truck, Registration, Insurance Card, Accident Forms, Incident Report Form, ELD Log records, Clearly displayed DOT number on the outside of the truck
- Trailer: Registration, Insurance Card, Inspection Card visible outside the trailer
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